Public Information Request (Open Records)

The Village is committed to transparency. You may request access to public information in accordance with the Texas Public Information Act (Texas Government Code, Chapter 552).

Public Information Request

How to Submit a Request

Email your request to: citysecretary@surfsidetx.org 

  • Be specific about the records you need (topic, department, names, addresses, dates).
  • Include a timeframe (example: “January 1, 2024 through December 31, 2024”).
  • Tell us your preferred format (email/PDF, paper copies, inspection in person).
  • Provide contact information so we can clarify your request if needed.

Suggested Email Template

Subject: Public Information Request (Open Records)

Hello,

I am requesting the following public records:
• Records requested: [describe records]
• Date range: [start date] – [end date]
• Address/Location (if applicable): [address]
• Preferred format: [electronic copies / inspect in person / paper copies]

Please contact me if you need clarification. Thank you.

Name:
Phone:
Email:
Mailing Address (optional):

Cost Notice: If charges apply, you will receive a cost estimate before work begins (when required by law).

Response Time: The Village responds in accordance with Texas law. Some records may require additional time to locate, review, or redact confidential information.

Please submit your completed form using one of the methods below:

Email a Request Contact Us

City Secretary

The City Secretary’s Office supports transparent local government by coordinating public meetings, maintaining official records, and assisting residents with public information and election resources.

Agendas & Minutes Request Public Information Elections Email the City Secretary

Office Responsibilities

  • Coordinate Council meeting agendas, minutes, and official postings
  • Maintain ordinances, resolutions, and other official actions
  • Support Public Information Act (open records) requests
  • Provide election information and resources
  • Support records management and retention requirements

Public Meetings, Agendas, and Minutes

Meeting notices are posted in a manner intended to comply with the Texas Open Meetings Act. Visit the Agendas & Meetings page for notices, agendas, packets (if applicable), and minutes.

 

Request Public Information (Open Records)

Public Information Act requests must be in writing and should describe the records requested as clearly as possible (date ranges help).

Note: Requests are for existing records. The Village is not required to create new information in response.

Accessibility & Accommodations

If you need an accommodation to attend or participate in a meeting, contact the City Secretary’s Office as soon as possible.

  • Phone:  979-233-1531 Ext.103
  • Email:  citysecretary@surfsidetx.org
  • Address: [OFFICE_ADDRESS]

Contact

City Secretary:

Email: citysecretary@surfsidetx.org 

Phone:  979-233-1531 Ext . 103

Physical Address:1304 Monument Drive Surfside, Texas 77541